Eudace eVote initiative is offering solutions ensuring a controlled, direct, efficient, interactive and transparent electronic communication process with shareholders by offering a specialized proxy processing service. The process includes electronic distribution of general meeting announcement to shareholders, vote collection, processing and reporting via the custodian pipeline.

By using the solution a company can maintain close and continuous relationships with its shareholder base and potential investors around the world and apply the highest corporate governance standards.

Eudace eVote initiative solution is based on Broadridge investor communication service (www.broadridge.com). More than 3,300 institutional and high net worth investors are linked to it. These investors represent more than 50,000 funds/accounts in more than 50 countries. More than 200 sub-custodians/local representatives for vote execution in over 90 countries are in relationship with Broadridge communication program. Corporations like Pictet, Michelin, Pfeiffer, Allianz Group and Santander Global Securities are just one of the many participants using this programme.

Investor Communication Service - description

• Accurate, electronic and timely distribution of the detailed and complete convocation to any general meeting, as provided by the corporate client to the right and ultimate shareholder contacts linked to our system
• Display of direct and electronic access to corporate information (e.g., annual report, chairman’s letter, audio/video presentations) via multiple links to corporate client’s website or materials hosted by our system
• Collection of votes and delivery to the sub-custodians for the authentication of share positions (e.g., share blocking, registration) and execution of vote instructions
• Electronic alert to all shareholders of un-voted accounts prior to the general meeting deadline
• Email and/or telephone contact to the largest shareholders having failed to report votes prior to the meeting deadline
• Reporting of voting account details to corporate client (daily and prior to the vote deadline date) when instructions are submitted to the sub-custodians
• Communication of general meeting results and post-general meeting corporate news and financial statements as provided by the corporate client
• Notification to the investment community that the aforementioned transactions completed via our programme are paid by the corporate client and free of charge to the shareholders
• Compilation and reporting of exclusive statistical data